Subject-specific digital file management
Rethinking the specialist file: all information in one place
In many organizations, information about a process is distributed across different systems, drives or emails. This makes transparency, collaboration and traceability difficult. With a digital file management all relevant documents, data and meta information for a process are bundled in a central digital file – structured, secure and accessible at all times.
We realize specialized file solutions based on open, modular technologiesthat can be adapted precisely to your processes and specialist logics. Instead of rigid standard solutions precisely configured file structures, that integrate your existing systems and digitally support your processes – whether construction files, personnel files or project files.
Through the connection of document management, workflow automation and open source technologies we create solutions that standardize your information flows, accelerate decisions and make processes controllable.
The result:
Central and standardized information base
Specialist logic and role-based file structure
Integration in specialist processes and BPMN workflows
Audit-proof filing and traceability
Flexible, expandable and future-proof thanks to open architecture
Use cases for subject-specific, digital file management and distribution
Building or process file in the administration
Personnel file
Project or funding file
Contract file
Citizen or customer file
Governance & Compliance
Our offer
We design and implement digital file solutions that are geared towards your specialist requirements – from analysis to productive implementation. In doing so, we combine proven open source components with individually configurable file logicsto make specialist processes efficient and transparent.
Analysis of your existing processes, specialist procedures and data models
Design of file logics, metadata models and authorization concepts
Integration of document management and workflow systems
Implementation of approval, review and release processes in BPMN 2.0
Operation, training and continuous development
Individualized file management from it-novum
We combine many years of project experience in document management, process digitization and workflow engineering with the openness of open source.
Our solutions are based on tried-and-tested components and are combined in such a way that they precisely map the technical requirements of your organization.