Audit-proof archiving

Store documents compliantly, track them seamlessly and control them reliably throughout their entire lifecycle.

Audit-proof archiving for transparent and legally compliant information management

Documents are the foundation of business and official decisions – they must be stored completely, traceably and unalterably. With audit-proof archiving, organizations create the legally compliant basis for compliance, transparency and digital traceability.

We design and implement archiving solutions that adapt to your business, organizational and regulatory requirements – based on open, expandable technologies. We combine document management, governance and process automation to manage information in compliance with regulations throughout its entire lifecycle – from storage to deletion.

Complete traceability and legally compliant filing

Protection against manipulation and data loss

Transparent, rule-based storage and deletion processes

Integration into specialist procedures and workflow systems

Compliance with GoBD, GDPR and industry-specific requirements

Use cases for audit-proof archiving

Long-term archiving of documents subject to retention requirements

Legally compliant storage of files, notifications, applications and inspection documents - including logging and deletion deadlines.

GoBD-compliant filing in financial accounting

Archiving of invoices, accounting documents and reports with traceability, versioning and document linking.

Contract archive with retention periods

Automatic filing of contract documents and attachments with deadline management, deletion concepts and access control.

E-mail archiving and communication

Audit-proof archiving of emails and correspondence - including search and restore functions for audits.

Archive of authorities and specialist procedures

Integration of archiving into existing specialist processes (e.g. construction, personnel, funding) to ensure compliance and digital traceability.

Hybrid archive for physical and digital holdings

Linking of digitized old files with current electronic documents for uniform access and consistent archive holdings.

We develop archiving concepts and solutions that combine security, traceability and sovereignty.

Analysis of the requirements

Conception of storage and deletion guidelines

Implementation of audit-proof archiving systems

Definition of access rights, protocols and audit functions

Training, operation and continuous further development